Open job of Administrative Officer to America's Veterans

Job Title:Administrative Officer (Chief, Support Services Division)

Department:Department Of Veterans Affairs

Agency:Veterans Benefits Administration

Job Announcement Number:12-C395-VBA-19-DF 693039

SALARY RANGE:	$91,141.00 to $118,481.00 / Per Year
OPEN PERIOD:	Friday, June 29, 2012 to Friday, July 20, 2012
SERIES & GRADE:	GS-0341-13
POSITION INFORMATION:	Full Time - Permanent
PROMOTION POTENTIAL: 13
DUTY LOCATIONS:	1 vacancy(s) in the following locations: Los Angeles, CA United StatesView Map
WHO MAY BE CONSIDERED:	This vacancy is open to current, permanent Department of Veterans Affairs employees only (NCA, VBA, VHA, etc.).

JOB SUMMARY:

VA professionals feel good about their careers and their ability to balance work and home life. VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities. For more information on the Department of Veterans Affairs, go to http://www.vacareers.va.gov

Vacancy Identification Number (VIN): 693039 (Please include on all documents if faxing)

OUR MISSION: To fulfill President Lincoln’s promise – “To care for him who shall have borne the battle, and for his widow, and his orphan” – by serving and honoring the men and women who are America’s Veterans. How would you like to become a part of a team providing compassionate care to Veterans?

Relocation expenses are authorized for this vacancy announcement.

The Guaranteed Home Buyout (GHBO) is authorized for this vacancy announcement.

KEY REQUIREMENTS

You must be a U.S. citizen to apply for this position.
Subject to a background/suitability investigation (BI).
You may be required to serve a Supervisory/Managerial probationary period.
Position Description # 026140

DUTIES:

As the Chief of the Support Services Division, the incumbent directs a broad and multi-faceted program of services and management programs in the Los Angeles Regional Office.

The Chief plans, manages and evaluates the Administration Section, and the Finance Section through their subordinate supervisors.

The incumbent is responsible for planning, organizing, staffing, directing, controlling and evaluating the activities of these sections. Working through subordinate supervisors, incumbent is responsible for managing all administrative and logistic service functions in support of all elements of the Regional Office.

The incumbent oversees the financial and budgetary operations through the subordinate supervisor and Budget Analyst and is responsible for coordinating and managing the exchange of information between the budget staff, the Director's Office and the operating divisions.

Acts in an advisory capacity to the Director relative to availability of funds for personnel additions procurement of equipment and significant expenditures for contractual services.

The incumbent will serve as the Personal Identity Verification (PIV) official who manages the PUC issuance process at the Regional Office and is responsible for the complete process
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QUALIFICATIONS REQUIRED:

To qualify, applicants must meet the Time-In-Grade AND Specialized Experience requirements as explained below:

Time-In-Grade: As a current Federal GS employee, you must meet the Time-in-Grade requirements by the closing date of this announcement to be eligible for this position. Documentation (i.e. Promotion SF-50) required. More Information.

GS-13: You must have 1-year time-in-grade at the GS-12 level or higher.

Specialized Experience: Applicants must have one year of specialized experience, which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. For more information on these standards, please review OPM's Qualification Standards. Specialized experience is characterized by a thorough knowledge and technical skill in the application of related laws, regulations, policies, precedents, methods and techniques of administration, HR management, and finance functions in order to shape and control the direction of the regional office operations which impact the overall efficiency of all business lines.

GS-13: 1-year specialized experience equivalent to the GS-12 level.

WHEN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Click Here For More Information.

*** If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. ***

Financial Disclosure: Selectee will be required to complete a Confidential Financial Disclosure Report, OGE-450, prior to entering on duty and annually thereafter.

Supervisory Probationary Period: This is a supervisory/managerial position. If appointed to this position you must serve a one-year probationary period, unless you have previously completed one as a supervisor or manager.

Position Sensitivity: This position has a position-sensitivity level of Public Trust—High Risk. Selections made under this announcement are conditioned upon favorable adjudication of Background Investigation (BI) per VA Handbook 0710. An investigation will be conducted after the effective date of the selection. An individual currently holding the appropriate clearance does not require additional investigation. An individual receiving unfavorable adjudication is ineligible to remain in this position.

Drug Testing Designated Position: This is not a Drug Testing Designated position.

Physical Requirements: This position is primarily sedentary with some carrying of lightweight folders and reports.

HOW YOU WILL BE EVALUATED:

COMPETENCIES: Applicants will be rated based on their competencies, experience, education, etc. The following competencies must be demonstrated in your resume:

Knowledge of Financial Management, Operations and Administrative support systems;
Ability to identify and resolve major operational problems by applying a good working knowledge of quantitative and qualitative analyses that includes the use and interpretation of trend analysis, statistics and cost benefit analysis;
Knowledge of human resource management systems administered on merit principles;
Ability to manage and/or supervise (plan, organize, direct, control, review, etc) the work activities of subordinates; AND
Ability to analyze (i.e., review and evaluate), comprehend and apply decisions derived from a variety of data or complex information.

Supervisory or Managerial Abilities: Candidates must demonstrate in their work experience or training that they possess, or have the potential to develop, the qualities of a successful supervisor. Examples of these qualities are as follows:

Assign to and review work of subordinates, train and work effectively with subordinates from a variety of backgrounds and with different levels/areas of training;
Accomplish the quality and quantity of work expected within set limits of cost and time;
Plan own work and carry out assignments effectively;
Communicate with others effectively both orally and in writing in working out solutions to problems or questions relating to the work;
Understand and further management goals as these affect day-to-day work operations; AND
Develop improvements in or design new work methods and procedures.

Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of your Member-4 DD-214(s) showing all dates of service (and type of discharge) and your VA or Military branch disability rating letter, if applicable. All Veterans claiming 10-point preference should refer to and submit a completed SF-15, “Application for 10-Point Veteran Preference” in addition to the other required documentation. Click here for more information on Veterans' Preference.

Your résumé and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment
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BENEFITS:

Working for the Department of Veterans Affairs offers a comprehensive benefits package. More Information.

OTHER INFORMATION:

In consideration of the payment of expenses for travel and transportation, the selectee agrees to remain in federal service for twelve (12) months following the date of transfer. Failure to complete all conditions of the obligated service may result in repayment of travel/transportation expenses.

The Department of Veterans Affairs may offer Permanent Change of Station (PCS) relocation services. Permanent Change of Station is the relocation of a household due to government convenience in connection with a transfer between duty stations or facilities. For more information go to http://vaww.fscdirect.fsc.va.gov/pcs.asp.

The personnel action taken as a result of this announcement will be in accordance with the policy and procedures set forth in the VA Human Resources Management Directive & Handbooks.

This announcement does not preclude the Regional Office from filling this vacancy through other staffing methods, such as reassignment, demotion, reinstatement, transfer, or special appointing authorities such as those for disabled veterans, severely handicapped individuals, etc.

Applicants will receive equal consideration for selection without regard to political, religious, labor organization affiliation or non-affiliation, marital status, race, color, sex, sexual orientation, national origin, non-disqualifying disabling condition, or age.

Privacy Act Notice (Public Law 93-579): The information requested here is used to determine qualifications for employment and is authorized under Title 5 U.S.C. 3302 and 3361.

This is a non-bargaining unit position.

This full performance level of this position is GS-13.

Career Transition Assistance Plan (CTAP): Provides eligible displaced VA employees with selection priority.

You must submit documentation of your eligibility and be found well-qualified. To be well qualified for this position, you must demonstrate a thorough knowledge of VBA administrative and financial functions; developing, recommending and implementing programs; overseeing preparation of and maintaining extremely large facility budgets; etc.

VBA provides reasonable accommodation to individuals with disabilities. To receive a reasonable accommodation for any part of the application and hiring process, please notify the Point of Contact listed at the beginning of the announcement. The decision on granting reasonable accommodation will be made on a case-by-case basis.

Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employees credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave
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HOW TO APPLY:

REQUIRED DOCUMENTS:To apply for this position, you must provide a complete Application Package (See "Required Documents" section below.) The complete Application Package must be submitted by 11:59 PM EST on Friday, July 20, 2012 and must include:

1. Your Résumé

2. A completed Qualifications & Eligibililty Questionnaires. For a preview, click on the following link: View Occupational Questionnaire

3. Additional Required Documents (see "Required Documents" section below.)

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the Qualification & Eligibility Questionnaires. Please ensure you click the Submit My Answers button at the end of the process. Applicants are urged to apply online; this process is easier, faster, and provides more information as applications are processed.

Note: To return to a previously Saved or Incomplete application, simply reapply through your account in USAJOBS. After applying, return to USAJOBS (https://my.usajobs.gov/Login.aspx) to see the status of your application, including any messages that may have been sent to you.

If you cannot apply online:

1. Click the following link to view and print the Qualifications & Eligibility Questionnaires View Occupational Questionnaire

2. Print this 1203FX form to provide your response to the Qualifications & Eligibility Questionnaires http://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf

3. Fax the completed 1203FX form along with any supporting documents to (478) 757-3144. Your 1203FX will serve as a cover page for your fax transmission.

4. If you are an AFGE employee, you may take your Qualifications & Eligibility Questionnaires, completed 1203FX, and supporting documents to the local HR Office for faxing to the USA Staffing Processing Center, by no later than the closing date.

5. Keep a copy of your fax transmittal receipt in case verification is needed.

To fax supporting documents you are unable to upload:

1. Complete this cover page: http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID TAG: 693039 You must use this fax cover sheet in order for your documents to be matched up with your online application.

2. Fax your documents to (478) 757-3144.

3. If you are an AFGE employee, who has applied online, you may take your supporting documents and completed fax cover sheet to the local HR Office for faxing to the USA Staffing Processing Center, by no later than the closing date.

4. Keep a copy of your fax transmittal receipt in case verification is needed.

The following documents are required:

Résumé.
Responses to the Qualifications & Eligibility Questionnaires.
Most recent SF-50 reflecting your current title, series, grade and salary. No Award SF-50's!
Other SF-50 documenting your time-in-grade (if not reflected in most recent SF-50).
Most recent Performance Appraisal (including standards).
DD-214, VA-disability rating letter (if applicable).
Please use this Checklist to make sure you've submitted everything. You will not be contacted for additional information.

AGENCY CONTACT INFO:

Charles M. Long
Phone: (303)236-6175
Email: CHARLES.LONG@VA.GOV

Agency Information:
VBA Denver HRC
155 Van Gordon Street
Lakewood, CO
80228

WHAT TO EXPECT NEXT:

After the vacancy announcement closes and a referral certificate is issued, an electronic notification letter - or e-mail - will be sent to applicants who provide an e-mail address. Otherwise, you will receive a notification letter via the U.S. Postal Service within 2 to 4 weeks.